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Administrative Coordinator

Lenexa, Kansas
Position Overview
Responsible for accurate, timely payroll and all administrative duties surrounding employee record management, while providing general office support.

Key Responsibilities & Expectations
1.    Performs timely processing of accurate time and quantity. Communicates with Project/Field Leads to collect time, material quantities, and executes accurate data entry. Creates adjustments/shortages as necessary to correct payroll errors and issues field checks as appropriate.
2.    Communicates with appropriate roles to execute the Subsistence Process- Per Diem, Rapid Pay Cards, Expense Reports
3.    Conducts new hire orientations and Concisely delivers all information regarding benefits, policies and procedures to new & existing coworkers and engages to validate comprehension. Completes I-9 and e-Verify paperwork accurately and in accordance to government rules and regulations in a timely manner.
4.    Maintains Co-worker files- ADP management (new entry/changes), Direct Deposit, Vacation Requests, Documentation forms, Pay Rate- Adjustment/Increase, Truck Allowance Management
5.    Provides Administrative Support to location- Acts as the primary contact for all office correspondence and walk-ins, Responsible for ordering all location office supplies, phones, other requests (print materials, food catering) and upkeep of office equipment, completing Lithko Apparel Orders
6.    Provides Administrative Support to Area Lead- Overhead invoice approval, weekly hour reports, coordinating schedules for financials, online craft recruiting/walk-in application management, Social Media assistance/coordination of drone photography

Qualifications & Requirements
•    At least 3 years of administrative role experience including payroll/time keeping
•    Computer Savvy- Proficient in Microsoft Suite
•    A polished, proactive, organized professional who enjoys a fast-paced environment
•    Multi-task and prioritize with limited direction
•    Flexible schedule, minimal constraints due to personal commitments 
•    Working knowledge of payroll including withholding tax, overtime laws and regulations

Skills & Abilities
•    Excellent verbal and written communication, time management, organizational skills
•    Ability to interact and build relationships with individuals at all levels
•    Computer literacy, Proficient in Microsoft Office (especially Excel, PowerPoint, Outlook, ADP
•    Fluent in English and Spanish
 
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